Free purchase order template
A purchase order with delivery address and requested date. Edit it and send it to your supplier.
A purchase order is how a buyer tells a supplier exactly what to deliver and at what price. This sample has quantities, unit prices, a delivery address and a requested delivery date.
Sample · Purchase order template
Product A
Sample item, part number
Product B
Sample item, part number
What this template includes
- Buyer and supplier details
- PO number and order date
- Items with quantity and unit price
- Delivery address and requested date
- Payment terms
Sample names and amounts are placeholders. Change everything in the editor.
When to use a purchase order
Use a PO when you buy from a supplier and want the price, quantity and delivery date agreed in writing before goods ship. It also gives your finance team something to match the invoice against.
Why the PO number matters
The supplier should quote the PO number on their invoice. That lets you match the invoice to the order and pay without chasing questions.
Keep it specific
Name the item, the quantity, the agreed unit price and the delivery address. Vague orders cause disputes later.
How to use this template
1. Open the template
Click the button above. The editor opens with the lines, notes and payment terms already filled in, so you start from a working invoice instead of a blank page.
2. Replace the sample data
Swap in your own business details, your client, the real quantities and prices. Tax and totals recalculate as you type, so there is no manual arithmetic to get wrong.
3. Download or send it
Export a PDF, or create an e-invoice (XRechnung or ZUGFeRD) when your client needs one. Save the invoice to your account to track it until it is paid.
Questions about this template
What should a purchase order include?
Buyer and supplier details, a PO number and date, items with quantity and price, the delivery address and date, and payment terms.
Who creates a purchase order?
The buyer creates it and sends it to the supplier.
Is a purchase order legally binding?
Once the supplier accepts it, it is generally treated as a contract for those goods. Check your own terms.
What is the difference between a PO and an invoice?
A PO is the buyer's order. An invoice is the supplier's request for payment.