Free receipt template
A payment receipt with a paid stamp. Edit it and give it to your customer.
A receipt confirms that a payment was received. This sample shows what was bought, what was paid and the date, with a paid stamp, so the customer has proof of purchase.
Sample · Receipt template
Service or product
Sample item, paid in full
Additional items
Sample quantity
What this template includes
- Seller and buyer details
- Receipt number and payment date
- Items with quantity, price and total
- A paid stamp
- Tax shown when it applies
Sample names and amounts are placeholders. Change everything in the editor.
When to issue a receipt
Issue a receipt whenever you take a payment, in cash, by card or by transfer. The customer needs it for returns, expenses and their own records, and you need a copy for your books.
Receipt or invoice
An invoice asks for money. A receipt confirms it arrived. If you already sent an invoice, the receipt closes it out and should quote the same number.
Only for real payments
Use receipts only for payments that actually happened. The template is for your own records, not for documenting payments that did not take place.
How to use this template
1. Open the template
Click the button above. The editor opens with the lines, notes and payment terms already filled in, so you start from a working invoice instead of a blank page.
2. Replace the sample data
Swap in your own business details, your client, the real quantities and prices. Tax and totals recalculate as you type, so there is no manual arithmetic to get wrong.
3. Download or send it
Export a PDF, or create an e-invoice (XRechnung or ZUGFeRD) when your client needs one. Save the invoice to your account to track it until it is paid.
Questions about this template
What should a receipt include?
Seller name and address, the date, what was bought, the amount paid, the payment method, and a receipt number.
Is a receipt the same as an invoice?
No. An invoice requests payment. A receipt confirms a payment was made.
Do I need to charge tax on a receipt?
Show tax when your sale includes it. Set the rate in the editor to match your situation.
Can I email the receipt?
Yes. Download the PDF or send it from the editor after you save it.