Free quote template
A finished price quote with validity date and deposit terms. Edit it and send it.
A quote tells a client what the work costs before it starts. This sample has a fixed-price line, an hourly line and an extra, plus a validity date and a deposit note, so you only change the numbers.
Sample · Quote template
Project work
Fixed price, sample scope
Additional hours
Billed at the agreed hourly rate
Materials and expenses
Billed at cost
What this template includes
- Your business and the client's details
- Quote number and a valid-until date
- Itemised lines with quantity, price and total
- Deposit and acceptance terms
- Space for notes and exclusions
Sample names and amounts are placeholders. Change everything in the editor.
When to send a quote
Send a quote when the client needs a price before they commit: a new project, a custom job or anything where the scope can vary. A written quote protects both sides, because the price, the scope and the validity period are on paper.
What makes a quote hold up
State exactly what is included and what is not, give the date the price expires, and say whether a deposit is required. If the client accepts, you can turn the quote into an invoice with the same lines, so the amounts match.
Quote, estimate or invoice
A quote is a firm offer at a set price. An estimate is an approximate price that can change. An invoice asks for payment after the work. Pick the document that matches how firm your price is.
How to use this template
1. Open the template
Click the button above. The editor opens with the lines, notes and payment terms already filled in, so you start from a working invoice instead of a blank page.
2. Replace the sample data
Swap in your own business details, your client, the real quantities and prices. Tax and totals recalculate as you type, so there is no manual arithmetic to get wrong.
3. Download or send it
Export a PDF, or create an e-invoice (XRechnung or ZUGFeRD) when your client needs one. Save the invoice to your account to track it until it is paid.
Questions about this template
What should a quote include?
Your details, the client, a quote number and date, itemised work with prices, the total, the date the quote stays valid until, and payment or deposit terms.
How long should a quote be valid?
14 to 30 days is common. Use a shorter period when your costs change quickly, such as materials.
Is a quote legally binding?
That depends on your country and wording. In many places an accepted quote forms a contract, so check the terms before sending.
Can I turn the quote into an invoice?
Yes. After the client accepts, convert it to an invoice in the editor and the lines carry over.