Photography invoice template
Shoot time, editing and licensing on one clear invoice.
Photographers bill for the shoot, the editing and the right to use the images. This template shows all three and a note on usage rights.
What this template includes
- Shoot time as hours
- Editing billed per image or per hour
- Licence fee line
- Usage rights note
Sample names and amounts are placeholders. Change everything in the editor.
How to use this template
1. Open the template
Click the button above. The editor opens with the lines, notes and payment terms already filled in, so you start from a working invoice instead of a blank page.
2. Replace the sample data
Swap in your own business details, your client, the real quantities and prices. Tax and totals recalculate as you type, so there is no manual arithmetic to get wrong.
3. Download or send it
Export a PDF, or create an e-invoice (XRechnung or ZUGFeRD) when your client needs one. Save the invoice to your account to track it until it is paid.
Questions about this template
What goes on a photography invoice?
Your details, the client, the shoot date, the fees for shooting, editing and licensing, any expenses, the total and payment terms.
Should I charge for licensing separately?
Many photographers do, because the price depends on how the images will be used. A separate line makes that clear.
Can I ask for a deposit?
Yes. Send a deposit invoice before the shoot, then bill the balance after delivery.
How do I describe usage rights?
State the media, territory and duration in the notes, for example web and print for one year.