UK VAT invoice template
VAT number, date of supply and VAT per line, laid out the way HMRC expects.
A VAT-registered UK business must show specific details on invoices to VAT-registered customers. This template has them: sequential number, supplier VAT number, time of supply, rate and amount per line, and totals in pounds.
What this template includes
- Sequential invoice number
- Your VAT registration number in the notes
- Time of supply next to the issue date
- VAT rate per line and VAT total in pounds
Sample names and amounts are placeholders. Change everything in the editor.
Template text, not legal or tax advice. Check the wording against your own situation or ask your accountant.
How to use this template
1. Open the template
Click the button above. The editor opens with the lines, notes and payment terms already filled in, so you start from a working invoice instead of a blank page.
2. Replace the sample data
Swap in your own business details, your client, the real quantities and prices. Tax and totals recalculate as you type, so there is no manual arithmetic to get wrong.
3. Download or send it
Export a PDF, or create an e-invoice (XRechnung or ZUGFeRD) when your client needs one. Save the invoice to your account to track it until it is paid.
Questions about this template
What must a UK VAT invoice include?
A unique sequential number, the time of supply and issue date, your name, address and VAT number, the customer's name and address, a description of the goods or services, and per line the rate and amount before VAT, plus the VAT total in sterling.
Which VAT rate should I use?
The sample uses the 20% standard rate. Reduced and zero rates apply to some goods and services, so set the rate per line.
What is the time of supply?
The date used to decide which VAT period a sale belongs to. It is often the delivery or completion date. If it differs from the invoice date, show both.
Do I need a VAT invoice for every sale?
You must give a VAT invoice to VAT-registered customers on request. Retail sales have simpler options. Check HMRC guidance for your case.